Draftsheet AI

Draftsheet AI is an innovative, purpose-built time-tracking solution designed exclusively for law firms to solve the pervasive problem of underbilling. The average fee earner under-reports 48 billable minutes per day, which at a rate of £250 per hour translates to an astonishing £48,000 in lost revenue per fee earner each year. Draftsheet AI addresses this challenge by running silently and securely in the background on each lawyer’s machine, passively monitoring active applications and document titles without interrupting workflow or capturing sensitive content. The product is built from the ground up for legal billing, not as a generic tracker with a law firm skin. It is ideal for solo practitioners, small firms, and mid-sized firms looking to recover lost billable time, improve billing accuracy, and increase overall revenue. With an easy and fast setup, a free pilot period, and a cancel-anytime policy, Draftsheet AI lets fee earners focus on their work while the software watches the clock. The AI automatically groups activity into sessions, matches clients and matters, assigns billing codes, and writes narratives, requiring only a 10-minute review at the end of the day. Every user edit further trains the personal model, making the system increasingly accurate over time. Draftsheet AI also provides robust security, encrypting activity logs and adhering to DPA compliance, ensuring that no keystrokes, screenshots, or file contents are ever captured. This comprehensive solution empowers law firms to eliminate time leakage, streamline billing processes, and maximize profitability.

Silent Passive Time Capture

Draftsheet AI runs unobtrusively in the background on each fee earner’s desktop, capturing active application names, window and document titles, browser tab titles and domains, calendar event details, and active or idle timestamps every few seconds. This eliminates the need for manual timers or forms, allowing lawyers to work naturally without interruption. The system never captures keystrokes, typed text, screenshots, screen recordings, file contents, email body text, full URLs, or clipboard contents, ensuring complete privacy and security.

AI-Powered Timesheet Generation

At the end of each day, a single click triggers the AI to analyze captured activity and automatically group it into logical work sessions. The AI then matches these sessions to specific clients and matters, assigns appropriate billing codes, and drafts detailed, professional narratives for each time entry. This transforms raw activity data into a fully formed timesheet in under a minute, drastically reducing the administrative burden on fee earners.

Continuous Learning and Personalization

Every time a fee earner reviews and edits an AI-generated entry—whether by reassigning a client, correcting a billing code, or tweaking a narrative—the system records that feedback and retrains the individual’s personal AI model. This continuous learning loop means the AI becomes more accurate and attuned to each user’s specific work patterns, clients, and preferences over time, resulting in fewer corrections and faster daily reviews.

Comprehensive Revenue Reporting and Dashboard

Draftsheet AI provides a real-time, firm-wide view of billing performance through an intuitive dashboard. Practice managers can instantly see hours captured, approved, and exported per fee earner, utilization rates by individual and team, billed versus recorded time leakage, and breakdowns by client and matter. This visibility enables proactive management of billing efficiency and helps firms identify and address time capture issues before month-end.

Solo Practitioners Recovering Lost Billable Time

Solo practitioners often juggle multiple roles and find it challenging to log time consistently. Draftsheet AI automatically captures all their computer-based work, from drafting documents in Word to reviewing emails in Outlook and researching in Chrome. At day’s end, the solo practitioner spends just 10 minutes reviewing and approving pre-filled entries, recovering the 48 minutes per day they would otherwise lose to underbilling. This directly increases their billable hours and revenue without adding extra work.

Mid-Sized Firms Improving Billing Accuracy Across Teams

In mid-sized law firms with multiple fee earners, time leakage can compound significantly. Draftsheet AI provides each lawyer with a personalized dashboard showing only their own work. The firm’s practice managers benefit from the revenue reporting feature, which offers a real-time view of billing performance. This allows them to monitor utilization rates, identify underperforming team members, and ensure that all billable work is captured and exported accurately to billing systems like Clio or LEAP.

Litigation Teams Tracking Document-Intensive Work

Litigation involves extensive document review, drafting, and research, often across multiple matters simultaneously. Draftsheet AI captures the time spent on each document by monitoring window titles and application names. For example, it can distinguish between time spent on a settlement draft for one client and a counsel advice document for another. The AI then assigns these sessions to the correct client and matter, ensuring that every minute of document-related work is billed accurately and completely.

Compliance and Security-Conscious Firms

Law firms handling sensitive client information require a time-tracking solution that does not compromise confidentiality. Draftsheet AI is designed with security as a core principle. It never captures keystrokes, screenshots, file contents, or email body text. All activity logs are encrypted, and the system is fully DPA compliant. This makes it an ideal choice for firms that need to demonstrate robust data protection practices while still benefiting from automated time capture and improved billing.

How does Draftsheet AI ensure the privacy and security of my firm’s data?

Draftsheet AI is built with a strict privacy-first architecture. The desktop agent only captures minimal metadata such as active application names, window and document titles, browser tab titles and domains, and timestamps. It never captures keystrokes, typed text, screenshots, screen recordings, file contents, email body text, full URLs, or clipboard contents. All captured activity logs are encrypted, and the system adheres to DPA compliance standards. This ensures that sensitive client and case information remains completely confidential.

How much time does a fee earner need to spend on time tracking each day?

Draftsheet AI is designed to minimize administrative overhead. Fee earners simply work as usual throughout the day while the software runs silently in the background. At the end of the day, they click a single “Report” button. The AI then processes the captured activity and generates a complete timesheet in under a minute. The fee earner then spends approximately 10 minutes reviewing, approving, or editing the entries before exporting them to their billing system. This is a significant reduction compared to manual time tracking.

Can Draftsheet AI integrate with my existing billing system?

Yes, Draftsheet AI is built to integrate directly with popular legal billing systems such as Clio and LEAP. Approved time entries can be pushed directly to these platforms with a single click, eliminating the need for manual data entry or CSV file imports. The product also supports CSV and PDF export for firms using other systems. The integrations are designed to be seamless, ensuring that your billing workflow remains efficient and error-free.

What is the setup process and is there a trial period?

Draftsheet AI offers an easy and fast setup process. After booking a call with the team, the software is installed on each fee earner’s machine and configured to recognize your firm’s clients and matters. The product includes a free pilot period, allowing firms to test the solution with zero financial commitment. During this period, you can see firsthand how much time leakage your firm is recovering. There are no setup fees, and you can cancel anytime, making it a risk-free way to improve billing accuracy and revenue.